Why Your Business Needs to Start Using Sharepoint Online


Have you heard about SharePoint Online?

Wondering if it's the right choice for your business?

SharePoint Online can be a great tool and the software can be a gamechanger for businesses of all kinds. If you don't know a lot about the SharePoint cloud software, you may not realize just how many benefits it can offer your business.

Below we'll discuss the top reasons why your business needs to start using the SharePoint cloud software.


1. Accessible Anywhere

One great thing about using SharePoint Online along with Office 365 is that you'll have access to all of your important documents and business tools from any device that you're using.

You can easily access e-mail, documents, contacts and your intranet using any kind of device whether it is a mobile phone, a tablet, a laptop, or a desktop computer.

It's easy to see how this could be useful. This can be invaluable for allowing you and your employees to stay on top of tasks and on the same page no matter where you are.

With the SharePoint cloud software, you'll never find yourself in a situation where you're too far away from the information you need.


2. Simple Scalability

Another great thing about using SharePoint Online is that you have a fully-featured software that can be easily scaled up or down depending on your needs.

With the month-to-month subscription model, you'll have a customizable software solution and you won't have to worry about problems such as dead licenses. You'll also be able to add and remove users as needed.

When using Office 365 along with the SharePoint software you'll be able to easily pay for only what you're using both when it comes to how many users you need to have access as well as how much storage space you have.

If you want to stretch your budget and be very smart with your costs, SharePoint Online is a great choice.


3. Reliability With SharePoint Online

If you're looking for true reliability, you can't do much better than the SharePoint Online software. The software offers a 99.9% uptime and availability SLA guarantee.

While it can take a lot of resources in order to get this amount of uptime with on-premises software, your business will see a lot of benefits by using the online software. You'll have access to a reliable tool that will keep your team going strong without worrying about server problems and issues.

The online SharePoint software allows for everything you need straight out of the box while being even more reliable than the system you currently have in place.


4. Easy to Manage External User Access

Compared to the on-premise SharePoint software, the online version has a lot to offer when it comes to easily managing external user access.

While there are many steps to take with on-premise software, with the online version of SharePoint, you'll simply have to share documents and files with external users. They can then access the information using a Microsoft account which will be tied to their corporate email address.

There are also easy to use abilities that allow you to create guest access, allowing guests to read or edit documents without authentication. This easy external user access can be a huge help in allowing your business to run smoothly and can be a great tool for fostering collaboration.

5. Freedom From Network Sharing


Within the SharePoint cloud software, OneDrive is a great solution for sharing files. It's much better than typical network sharing and can help free you from its difficulties.

OneDrive is a cloud storage solution that gives each user 1 TB of storage data. This means you'll have plenty of space for all of your important files and for sharing anything you need to among the members of your team.

OneDrive for business allows members of your team to each have a personal site in which they can share and sync documents. As a result, OneDrive makes for a great excuse to move on from troublesome network sharing.


6. Increased Security

Many businesses are worried about moving to the cloud. Yet, the truth is that Microsoft offers an exceptional amount of security with their cloud software. They have worked hard to provide all of the protection necessary for a business.

Cloud software can be much more secure than you may realize. It's hard to beat the amount of security your business will get when using the online SharePoint software.

Some features include multi-factor authentication, for example, along with the use of servers with undisclosed locations.

For any type of business, security is a big deal. However, with the SharePoint cloud software, you can rest assured that your information and data will be as secure as possible.

7. Less Maintenance Required

Another excellent reason to use SharePoint is to reduce the amount of maintenance required to keep up with your system. This can go a long way in reducing your IT expenses.

Many routine tasks that are usually performed by the IT staff will be done more easily than ever and can be easily managed from the admin panel. This may include system backups, patches, updates, and other types of maintenance.

Because the software works in the cloud, many of the routine upkeep and maintenance actions that would be required of IT staff is eliminated.

This opens up your staff to focus on more important things and will reduce their workload considerably. These tasks will also be completed faster than ever before.


8. Compliance Issues

For certain industries, it's very important to stay up-to-code with compliance requirements. With SharePoint Online, compliance with various standards is automatically built-in to the software.

Usually, managing and ensuring compliance would take a lot of time for IT staff and other professionals to handle. But with SharePoint, you can worry much less about compliance and know that you are already meeting all standards.

The cloud software allows out-of-the-box compliance for various standards. These include HIPAA, FERPA, FISMA, ISO 27001, SSAE 16, EU Model Clauses, and the US-EU Safe Harbor Framework.


Final Thoughts

While it can be a big decision to switch to SharePoint Online, it can be well worth it in the end. Before you know it, your business will be operating more smoothly than ever before. It's hard to beat the value that a professional cloud software such as SharePoint can provide for your business.

Ready to get started with SharePoint Online? Contact us today to learn more about what we can do for you.

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