7 Reasons Your Business Should be Using SharePoint Online

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Still wondering about SharePoint online? Check out our article to see a list of practical reasons your business should make the switch.

Have you heard of Sharepoint? If not, you're missing out. Sharepoint Online is a wonderful resource that will help you grow your business and make the work processes of your employees a walk in the park.

Over the past 20 years, Sharepoint has evolved and grown into Sharepoint Online. Sharepoint Online is a must-have for businesses of all sizes. You're doing yourself a disservice if you don't consider switching to Sharepoint Online.

So you're probably wondering "Why use Sharepoint Online?" Well luckily, you've come to the right place to learn more about the benefits of Sharepoint Online for you and your business.

Continue reading to learn more about the seven advantages of SharePoint Online and how it will help you grow your business.

1. Sharepoint Online Is Cloud-Based

Cloud-based software programs were popular before the start of the COVID-19 pandemic. They've become necessary and imperative to the success of businesses across the globe since then. 

Cloud-based programs are great because they allow your employees to access files and documents from the cloud server. This is the case no matter where they are in the world.

The only things that they need in order to access this information are a connection to the internet, an internet web browser, and your login credentials. 

Even better, you'll have the peace of mind that your information that is stored on the cloud is safe. Sharepoint Online is a Microsoft product with Microsoft's top cybersecurity programs in place.

Another big benefit of Sharepoint Online being on the cloud is that your files and documents are accessible from mobile devices as well as computers. This helps your employees work in a completely remote capacity.

2. Increases Organization

By switching to Sharepoint Online, you're investing in improved processes and increased organization. Sharepoint Online works by automating everyday tasks. Tasks like document collaboration and issue tracking get handled by Sharepoint so that you don't have to.

Best of all, you don't need to know how to code or have a technical background in order to optimize Sharepoint Online for your everyday work needs. It is designed to have an easy-to-use interface that anyone can master.

Ultimately, one of the main reasons for Sharepoint Online is to make your job more efficient and cut out tasks that the program can handle for you.

3. Keeps Sensitive Information Safe

Sharepoint Online is also great because it keeps your sensitive information and that of your customers safe. There are a variety of security settings for you to choose from depending on the needs of your business.

These security measures are in place to make sure that your business operates in an efficient and safe manner. It is the best way to grant your employees access to employee and customer information that they need in order to complete their job functions.

It is also vital for keeping that same sensitive information out of the hands of people that don't need it.

4. Streamlined Business Operations

Since Sharepoint Online is a cloud-based service, your business operations and processes are capable of running smoothly and efficiently. This is due to all of the files and documents that your employees need in order to do their job being stored safely in one place.

It also allows them to share documents that they've made or edited with their coworkers even if they're not working in the office. Other great features of Sharepoint Online involve creating new workflows and automating processes.

These streamlined business operations improve efficiency throughout all levels of the business. Best of all, things won't fall through the cracks because automation will ensure that they get followed up on to completion.

5. Transparency

Another great benefit that your business gains from using Sharepoint Online are the added level of transparency. This is especially vital in an age where people are working remotely more often than ever before.

Sharepoint Online helps employees in separate departments stay up to date on where the other departments are at on their projects and see what they're working on. This is especially important when one department is dependent on another department's work in order to move forward.

Using Sharepoint Online makes interdepartmental work a much more seamless experience. With proper security protocols in place, each department has easy access to all of the information and resources they need in order to do their jobs.

6. Microsoft 365 Integration

If your business already uses Microsoft Suite then Sharepoint Online is a perfect fit for what your business is doing. Since both are Microsoft products they work seamlessly with each other. 

If your employees require Microsoft Word and Microsoft Excel for their everyday tasks then you'll be happy to know that Sharepoint Online integrates perfectly.

If your employees save their documents to Sharepoint then they are accessible to other employees through the Sharepoint app or through Sharepoint in the web browser of their choice.

Sharepoint also allows for integration with Microsoft Teams, so you don't have to see a dropoff in easy communication and instant messaging between teammates and departments.

7. Get the Most Out of Your Content

Sharepoint Online has a feature that helps you to manage and repurpose content for your business. These features include templates for making design changes. Sharepoint will also help you find the original document.

Not only does Sharepoint Online let your employees create new and exciting content, but it will even let them schedule the deployment of this content. Best of all, it helps you to create workflows for the deployment process.

These steps make the jobs of your employees much easier by saving them time that can now be spent on other tasks. It boosts their productivity and helps your business put out high-quality content.

Switch to Sharepoint Online Today

Sharepoint Online has a ton of benefits that will help your business streamline its processes. You'll get the most out of your employees and your content. The benefits of switching to Sharepoint Online are huge. This is especially true if your business already uses Microsoft Suite.

It is also a valuable resource for companies that have remote employees. It allows everyone to access documents and files no matter where they are. With people working remotely due to COVID-19, Sharepoint is a valuable resource.

Click here to get started with making Sharepoint Online work for your business today!

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